info@aangetekende.email +32 (0)11 18 28 97

Document distribution

One user-friendly web platform for all your outgoing correspondence.
Send your documents through various channels without internal IT developments or API integrations. Request an account and you are ready to go!


*Document sending via eBox only available for government institutions.
The stated prices are excl. VAT and excl. message costs. Click on the following link for an overview of the message costs: Download.

Registered delivery

Via our eIDAS qualified service, Electronic Registered Delivery can be exchanged between sender and recipient without any “paper interference”, and this with the same legal value of traditional registered post.

In addition to electronic registered delivery, the DigiConnect platform also provides a hybrid alternative whereby the sender prepares and submits the registered delivery electronically on the platform. We then print it, add an envelope and postage and present it to bpost for delivery via traditional registered mail.

How does an Electronic Registered Delivery work?


01

Submit message

You submit the message with a subject, body text and/or one or more PDF attachments.

02

Notification to the addressee

The addressee will receive an invitation by e-mail and/or SMS to accept and collect the registered delivery in electronic form.

03

Collect electronic registered delivery

The addressee identifies with eID or itsme®. After successful identification, the message can be downloaded.

04

Fallback-to-paper

If after a number of days (to be determined by the sender) the addressee has not yet collected the registered delivery electronically, it will be converted to a hybrid registered delivery where it is presented to bpost for delivery via classic registered letter.



Send documents via Doccle

Send documents such as invoices and payslips via Doccle. With more than 2.7 million end users, Doccle is the largest platform in Belgium, where end users can securely receive and archive their documents from various senders in one central location.

Add a payment link to digital documents or add a payment QR code to paper documents for a smooth and fast payment.

What is unique about our platform is that no technical developments or API integrations are required on your part to send documents via Doccle. DigiConnect provides a drag & drop function with which you can upload one or more documents on DigiConnect and send them via Doccle.

Save on your postage costs

Do you regularly send paper mail? Then you know that the postage costs increase year after year. For a prior stamp you pay EUR 2,12 with a franking machine. For a non-prior stamp 1,24 EUR. A franking machine is also not free. If you work with stamps it is even more expensive.

Thanks to the merging of large volumes, sorting and the use of the so-called MailID, we can offer considerably lower postal rates. Some examples:

  • For a letter with one page recto/verso PRIOR you pay EUR 1,039 postage costs + EUR 0,30 (excl. VAT) material and handling costs. A total of EUR 1,339 = a saving of EUR 0,78.
  • For a letter with one page recto/verso NON-PRIOR you pay EUR 0,77 postage costs + EUR 0,30 (excl. VAT) material and handling costs. A total of EUR 1,07 = a saving of EUR 0,17.


Isn't it cheaper? In addition, you no longer have to buy material yourself, such as paper or (printed) envelopes, which entails further savings. And you no longer have to do the work yourself. No more printing, folding envelopes and taking them to the post. Just upload your letters and you're done. Why wait?

Via our electronic registered delivery you can also save considerably on the costs of your registered mail.

e-invoicing via PEPPOL

The Belgian government has announced its intention to gradually introduce mandatory e-invoicing in a B2B context from July 2024. It is already mandatory for invoicing to the government today. Be prepared and don't wait until 2024 and start sending and receiving e-invoices via PEPPOL today.


What is PEPPOL?

Peppol is a network for exchanging documents in structured electronic format over a secure network. To exchange documents, senders and recipients must be connected to a Peppol Access Point, such as DigiConnect. Messages can then be exchanged with other companies that are connected to any Access Point. Companies on the Peppol network receive a unique identification number with which they can find each other via a central address book. Compare it with a mobile phone network. If you subscribe to Orange you get a unique mobile phone number and you can call anyone who is affiliated with any provider. Not only to Orange, but also to others who have a subscription with Proximus, BASE,...

Structured format

Messages exchanged via Peppol must meet certain standards, using UBL. To send, you must therefore be able to create an invoice in UBL format. Most accounting packages can export invoices to UBL/XML format, after which you can upload them in bulk on DigiConnect. However, if you do not (yet) have an accounting package that can generate invoices in UBL format. No problem. Via DigiConnect you can create an invoice using simple input fields on the screen, which is then drawn up in UBL format and sent via Peppol.

Receiving e-invoices

You can view and download the e-invoices that are sent to your company via Peppol on DigiConnect or export them to your accounting or ERP package. However, UBL is a technical format that is readable by a computer, but not easy to read by humans. That is why DigiConnect creates a "Human Readable PDF" version for every UBL file received. You can then use the UBL invoice to automatically enter the invoice in your accounting package and use the Human readable PDF during the approval process. Or if you do not (yet) have an accounting package that can automatically import UBL invoices, you can use the Human Readable PDF to manually enter the invoice. You can then at least receive e-invoices via Peppol and thus meet the upcoming obligations.


Available 24/7 from your PC, laptop or mobile device, even outside office hours

No hassle with printers, paper, envelopes and postage

Saves on travel time

Straightforward and cost-effective system

Environmentally friendly


Our customers

Below are some of our customers who use our registered delivery service.



Digital mailroom

You can have your incoming mail digitized by us via this service.

Scan and digitize your incoming mail

You get your incoming mail forwarded to our location, for example via the forwarding service of bpost. In first instance we do the preparatory work in which we remove the mail from the envelopes, remove any staples, etc... Then we divide your mail between scannable and non-scannable mail. Non-scannable mail pieces are all mail pieces that are not loose-leaf or cannot be made loose-leaf, including advertising magazines and printed matter, or have a format larger than A3. The scannable mail is then scanned. For this we use high quality equipment. A digital seal and timestamp is added to each scanned document. This guarantees that no unnoticed changes can be made to the document during the entire retention period. We then deliver your mail digitally. This can be done at a secure sFTP location, or via an API where the digital mail ends up directly in your document management system or digital archive. If you use the DigiConnect platform, the documents can be prepared there for further processing in the incoming mail processing module (see below).




Return scanned and non-scannable documents

We determine together with you what should be done with the physical scanned mail and non-scannable mail. We can destroy, archive or return it to you. In the latter case, you determine at what intervals the documents should be returned. If we archive the mail for you, we keep it in a secure environment. If documents are destroyed, they will be destroyed according to the procedure for confidential paper.


Incoming mail processing module

The digital mailroom module of DigiConnect allows you to index and route incoming mail that has been made available digitally by us (see above), or that you have scanned or uploaded yourself, throughout the organization. The persons to whom the mail has been allocated can consult their mail pieces in their personal mailbox on the DigiConnect platform.

1. Indexing
In this section you provide the documents with metadata (eg document type, document date, sender,…), manually or automatically using OCR. You then assign the documents to a department. You can easily manage the document types, metadata per document type, departments and users per department.

2. Consult documents / Export to ERP or accounting package
The persons to whom the mail has been allocated can consult the mail pieces in their personal mailbox on the DigiConnect platform. For example, if a document is assigned to a department to which three users are linked, these three users will see the document in their personal mailbox. The mailbox indicates whether a document has already been read or not and you can filter documents by document type/metadata and search for documents based on metadata. You can also choose to export the indexed documents, such as invoices, to your ERP or accounting package for further processing.



Create your account

After completing the onboarding procedure, you can get started immediately.

Frequently asked questions (FAQ)

What is the legal validity of an electronic registered delivery?
Electronic registered delivery exchanged via our service hold the same legal value as physical registered post, owing to the service’s eIDAS qualification.

Electronic registered delivery via a qualified service for electronic registered delivery are not only legally binding, but also benefit from the assumption of the integrity of the information, sending of the information by the identified sender, receipt of the letter by the identified recipient and the accuracy of the date and time of delivery as indicated by the qualified service for electronic registered delivery.

Electronic registered delivery via a non-qualified service do not, however, benefit from the same assumption of integrity and authenticity and these, together with the fact of whether the letter was sent/received, would have to be proven to the courts in the event of a dispute.

References: certificate of conformity, general conditions, privacy statement, Belgian trusted list, eIDAS regulation

Does the person or company to whom I want to send a registered delivery also have to be registered?
No, the addressee does not have to be registered on our service. However, the legislation stipulates that an addressee cannot be forced to accept a registered letter in electronic form. Hence there is a fallback on paper when the registered mail is not collected in electronic form. The procedure that is followed is explained in section "How does an Electronic Registered Delivery work?" above.

Are your services also available to private individuals?
The service for sending electronic registered mail and hybrid registered mail is available to private individuals. The other delivery methods such as paper mail, Doccle, Peppol are only available for companies. Digital mailroom is also only available for companies.

We wish to set up an integration via API with an existing accounting or ERP package. Is that possible?
Yes, this is possible. Please contact us about this.
This is to find out how best to set up this integration depending on your situation.

In the media

Contact us


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Connect Solutions bv
Simpernelstraat 9E
B-3511 Hasselt

For sales:
+32 (0)11 18 28 97
info@aangetekende.email

For support and technical questions:
support@aangetekende.email



DigiConnect is a product of Connect Solutions bv
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